Nhat Khanh Dentistry

Authorization to Release Patient Records

Use this form to authorize the release of your dental records to or from another provider, attorney, insurance company, or other party.

5296 University Ave, Suite I

San Diego, CA 92105

(619) 265-2262

Fields marked * are required.

Patient Information

Patient Full Legal Name*

Patient Date of Birth*

MM/DD/YYYY

Patient Phone*

Patient Mailing Address

Direction of Records Transfer

I am authorizing…*

  • RELEASE my records FROM this practice to another party
  • REQUEST my records FROM another provider to be sent to this practice

Other Party Information

The provider, attorney, or other party records will be sent to or received from.

Name of Provider / Organization*

Contact Person (if known)

Address*

Phone

Fax (preferred for record transfer)

Email (only for non-PHI communication)

Records will NOT be sent by unencrypted email. Use fax or secure portal.

Records to Be Released

Select all categories that apply.

Categories of records*

  • Complete dental chart (clinical notes + radiographs + treatment plans)
  • Radiographs (x-rays) only
  • Clinical notes only
  • Treatment plans and estimates
  • Billing records and statements
  • Laboratory results and reports
  • Clinical photographs / intraoral images
  • Referral letters and consultation notes
  • Other (specify below)

If "Other" — please specify

Date range of records requested

I specifically authorize release of the following sensitive information (if present in my records):

  • Mental health / psychiatric notes
  • Substance use disorder records (42 CFR Part 2)
  • HIV / AIDS status
  • Genetic testing results

I specifically authorize the release of substance use disorder records protected under 42 CFR Part 2. I understand that the recipient is prohibited from making any further disclosure of this information unless further disclosure is expressly permitted by my written consent or as otherwise permitted by 42 CFR Part 2. A general authorization for the release of medical information is NOT sufficient for this purpose.

I specifically authorize the release of HIV/AIDS test results and related information. I understand that under California Health & Safety Code § 120975, such disclosure requires my specific written authorization and that recipients are restricted in how they may further disclose this information.

Purpose of Release

Purpose of this release*

  • Continued dental care with new provider
  • Specialist consultation or referral
  • Insurance claim / coverage determination
  • Legal proceedings (attorney requested)
  • Personal records
  • Second opinion
  • Other (specify in notes)

Additional notes about purpose (optional)

Your Rights and This Authorization

Please read each statement carefully.

This authorization expires:*

  • 90 days from signing (default)
  • 1 year from signing (maximum for most California releases)
  • After this one-time fulfillment only

I understand I have the right to revoke this authorization in writing at any time, except to the extent that the practice has already acted in reliance on it. To revoke, I must submit a written revocation to the practice.

I understand that information disclosed under this authorization may be redisclosed by the recipient and may no longer be protected by HIPAA. The practice has no control over how the recipient uses my information after release.

I understand the practice may charge a fee for copies of my records as permitted by California Health & Safety Code § 123110 (currently $0.25 per page for paper copies, $0.50 per page for copies from microfilm, plus reasonable clerical costs, subject to statutory caps). Copies sent directly to another treating provider for continued care are typically provided without charge. The practice will notify me of any applicable fee before processing my request, and I may decline to proceed if I do not wish to incur the fee.

I understand that signing this authorization is voluntary. The practice will not condition treatment, payment, enrollment, or eligibility for benefits on whether I sign this authorization (except where permitted by law).

I understand the practice will verify my identity before releasing records (typically by photo ID, security questions, or in-person verification). This protects me from fraudulent record requests.

I understand I have the right to receive a copy of this signed authorization. A copy will be provided to me automatically and is available on request at any time.

I understand this authorization meets the requirements of California Civil Code § 56.11. I have been provided this authorization in plain language, separated from other consents. I have the right to receive a copy of this signed authorization, and one will be provided to me on request.

Signature

Signer Name (printed)*

Signer is…*

  • The patient (self)
  • Parent or legal guardian (for minor)
  • Power of Attorney / Conservator
  • Executor of estate (deceased patient)

Signature*

Signature

Date Signed*

MM/DD/YYYY

Witness / Staff Member Name (printed)

Optional — leave blank if no staff member is present (e.g., filling at home). Staff can add their name later in the office.

Witness / Staff Signature

Signature

Nhat Khanh Dentistry · (619) 265-2262 · Authorization to Release Patient Records (blank form)